About the client
A private school with multiple sections, from early years to secondary, was running admissions, attendance, exams, and fees on spreadsheets and paper registers.
The challenge
- Report cards took days to compile at the end of each term
- Fee follow-up was manual, and outstanding balances were hard to track
- Parents had no easy way to see attendance, results, or notices
- Staff needed different access: principal, admin, teachers, and accounts
What we delivered
- Admissions: online application forms, document uploads, and enrollment into classes and sections
- Student records: profiles, guardians, class history, and ID card printing
- Attendance: daily marking by class teachers, with absence alerts sent to parents
- Exams and report cards: grading schemes, mark entry per subject, and PDF report cards generated for a whole class in one click
- Fees: fee structures, sibling and scholarship discounts, monthly vouchers, payments, receipts, and defaulter lists
- Timetables: class and teacher timetables with clash checks
- Notices and homework: posted by teachers and visible to students and parents
- Parent and student portal: attendance, results, fee status, and notices in one login
Technologies
- Back end: Laravel (PHP) with role-based permissions, queued SMS and email notifications, and scheduled jobs for fee reminders
- Front end: Laravel Blade templates with responsive layouts for phones
- Database: MySQL
- Other: PDF generation for report cards, vouchers, and receipts
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